Integrated University Examination Management Process Design & Software Implementation

 Implementation

3.1 Main Components of Examination System.

 

The whole examination process can be divided in to five basic modules or components. These modules are

1.      Registration Module

2.      Academic Module

3.      Pre Examination Module

4.      Post Examination Module

5.      Certificate Module

Registration module starts with the submission of registration form from the applicant’s end, which subsequently requires creating a checklist to edit or correct the data provided. Then a unique registration number is generated to each student on the basis of a predefined logic. Registration certificate is then printed mentioning the issued registration number and is ready for distribution among examinees.

Academic module deals with the various courses and its detailed syllabus with distribution of marks etc. This section will also be responsible for preparing academic calendar, course rules & regulations for conducting examination.

Pre Exam module starts with editing of data captured during the submission of application form and a Checklist is prepared thereby. Specified roll number is assigned to each student and distributed among the students on the basis of a predefined logic. Admit cards are then issued and distributed among the students and it is followed by Post Exam module, which consists of collecting the marks, and a checklist is again prepared to verify the entered marks. After editing those data results are processed depending upon certain logic. Merit list is then prepared and mark sheet is printed and distributed.

Lastly certificate of the exam is printed and distributed to the examinees accordingly.

This is how the integrated computerization of entire Examination system will bring about a novel approach towards making the job easier and more efficient.

3.2 Registration Process

 

NORMAL PROCESS:

Steps to get registered under University are as follows.

·      A candidate needs to collect the Registration Form.

·   Students need to submit the filled up forms to their college. College submits forms of all students to the Registration Department.

·      After receiving filled up form of each candidate, Registration Department captures the candidate details and maintains the same in their manual file system.

·   Afterwards a unique Registration no. is generated for each candidate manually. In this way the candidate gets registered under the University.

·     Finally the department prints the Registration Certificate and distributes.

 

                COMPUTERIZED SYSTEM

How to Manage & handle a IT Project in a Government University

 

2.1 Overview of Management.

 Management in all business and organizational activities is the act of coordinating the efforts of people to accomplish desired goals and objectives using available resources efficiently and effectively. Management comprises planning, organizing, staffing, leading or directing, and controlling an organization (a group of one or more people or entities) or effort for the purpose of accomplishing a goal. Resourcing encompasses the deployment and manipulation of human resources, financial resources, technological resources, and natural resources. [2][1]

The 4 basic management functions that make up the management process are described in the following sections:

        i.            PLANNING

      ii.            ORGANIZING

    iii.            INFLUENCING

    iv.            CONTROLLING.